Setting Up QR Code Check-in
Complete guide to QR code generation and check-in station
Watch: Complete QR Code Check-in Tutorial
QR Code Check-in System Tutorial
Video embed placeholder - Add comprehensive tutorial here
Should cover: QR generation, distribution, and all check-in methods
Recommended duration: 5-7 minutes
Setting Up QR Codes
Navigate to Your Event
Access your event from the dashboard
- Go to Events in your dashboard
- Find and click on your event
- Navigate to the "Guests" tab
- You'll see the complete guest list with QR code options
Generate QR Codes
Create unique QR codes for each guest
- QR codes are automatically generated when guests are added
- Each QR code contains encrypted guest information
- Codes are unique and secure - cannot be duplicated
- Click on any guest to view their individual QR code
- QR codes remain valid until the event ends
Download QR Codes
Export QR codes for distribution
- Click "Export" button in the Guests section
- Select "Export with QR Codes" option
- Choose format: PDF (for printing) or PNG (for digital)
- Bulk download all QR codes at once
- Each download includes guest name and QR code
Distribute to Guests
Send QR codes to your attendees
- Email: Send QR codes directly through FreePas email system
- Download & Print: Print physical tickets with QR codes
- SMS: Send QR codes via text message (if enabled)
- Guest Portal: Guests can access QR codes in their RSVP confirmation
- Mobile Wallet: Guests can add tickets to Apple/Google Wallet
QR Code Distribution Methods
Email Delivery
Automatically send QR codes with invitation emails
Mobile Tickets
Guests save tickets to Apple/Google Wallet
Print Tickets
Download PDF for physical ticket printing
Guest Portal
Guests access QR codes via RSVP confirmation page
Troubleshooting Common Issues
QR Scanner Not Working
- •Check camera permissions in browser settings
- •Ensure good lighting on QR code
- •Clean camera lens
- •Try switching cameras (front/back)
- •Refresh the page and try again
Duplicate Check-in Attempts
- •System automatically prevents duplicate check-ins
- •Check if guest has multiple registrations
- •Verify the correct event is selected
- •Use "Force Check-in" for special cases
Guest Not Found
- •Try searching by email instead of name
- •Check for typos or alternate spellings
- •Verify guest is registered for this event
- •Use walk-in registration if needed
Best Practices for Smooth Check-ins
Before the Event
- Send QR codes 24-48 hours before event
- Test check-in station on actual devices
- Train staff on all check-in methods
- Have backup: printed guest list
During the Event
- Use multiple check-in stations for large events
- Keep devices charged or plugged in
- Have good lighting at check-in area
- Monitor real-time statistics
Quick Reference: Check-in Speeds
QR Code Scan
Fastest method, ideal for high volume
Manual Search
Good for lost QR codes or special cases
Walk-in Registration
For unregistered guests
Ready to Set Up Check-in?
Start by generating QR codes for your next event and experience seamless check-ins.
Download Templates
Get QR code templates and check-in station signage
View Demo
See a live demonstration of the check-in process
Security Guide
Learn about QR code security and fraud prevention